cut printing costMost businesses focus on sales and other major indicators of revenue, often overlooking the documentation and printing aspect of the business.However, if they want to maximize their profitability , it is crucial for them to identify their hidden office operation costs and how they can reduce it substantially.

According to reseach result in 2003, documents and printing can incur up to 6% of an organization’s annual revenue which many are unaware of. This is a large amount coming from a large organization.

Here are some basic tips on how you can cut your office operating costs.

RATIONALISE YOUR OFFICE AUTOMATION
Today, there is no longer a need to buy and run individual printers, photocopiers, scanners and faxers, when a multifunctional device can do it all. By consolidating your office equipment with fewer devices you’ll be able to reduce electricity, floor spare requirements and ultimately, reduce your bottom line costs.

Do an analysis of all your office devices including copiers, printers, multifunctional devices, faxes and inkjets. You will be able to see clearly where your money is going, and can identify solutions towards cutting your office costs as well reducing your carbon footprint.

SHRINK ENERGY BILLS WITH POWER-SAVE MODE
Printers with power-saver mode on, consume 42% less energy compare to a printer that is turned on 24 hours a day. Make it a mandatory policy in your office to have every office printer and multifunctional device on power-save mode, when it sits idle.

THE TOTAL COST OF OWNERSHIPS (TCO)
It is a fact that when buying a printer, copier, fax machine or scanner, the most common mistake that people make is not considering the costs that will be incurred in the long run.